Monthly payroll inside your PMS: HR prepares, finance approves

Payroll in many hotels still lives outside the PMS — HR maintains a spreadsheet, finance re-keys totals into accounting, and nobody can easily tie a salary payment back to attendance or shift records. When a GM asks why overtime on the payroll does not match the security register, the answer requires opening three different files and hoping the dates align.

StayView Platinum brings HR operations into the same platform as front desk and finance. Each staff member has an HR profile linked to their system login: employee number, job title, base salary, bank details, and employment status. Leave requests follow an approval workflow. Security or supervisors clock staff in at the gate with photo verification, and clock events are checked against weekly shift schedules so late arrivals and overtime are recorded automatically.

At month end, HR prepares payroll in one action. StayView creates a salary line for every active employee using their base salary, allowances, and deductions for the period. HR reviews the full staff list and month totals, adjusts individual lines if needed, then submits the batch to accounting.

Accounting sees payroll pending approval on the salary payments screen — every employee, gross, deductions, and net pay in one view. Approve and StayView posts salary expense to the general ledger. Reject and the batch returns to HR with a reason, without partial postings or manual journal entries.

The result is a clear audit trail from clock-in to payslip: who worked, what they were scheduled for, what they earned, and when finance signed off. For hotel groups on StayView, that visibility scales across branches without adding another HR software subscription.